Archiving Policy

The Indonesian Education Policy and Justice Review (IEPJR) is committed to ensuring the long-term preservation, accessibility, discoverability, and integrity of its published scholarly content.

As an open access journal, IEPJR recognizes that continued access to the scholarly record should not depend solely on the continued operation of the journal's primary website. The journal therefore supports responsible digital archiving, author self-archiving, repository deposit, and preservation practices consistent with internationally recognized standards of scholarly communication.

1. Purpose of the Archiving Policy

The purpose of this policy is to ensure that published content remains:

  • accessible over the long term;

  • identifiable and discoverable;

  • preserved independently of the journal's primary website where possible;

  • available to researchers and readers if the journal platform changes;

  • protected against accidental loss or technical failure; and

  • maintained as a reliable and transparent scholarly record.

2. Version of Record

The Version of Record (VoR) is the final published version of an article that has completed peer review, editorial processing, copyediting, and publication.

The Version of Record hosted on the official IEPJR platform is the authoritative published version.

Where authors deposit or share the Version of Record through repositories or other scholarly platforms, they are encouraged to include:

  • the complete bibliographic citation;

  • the article DOI, where assigned;

  • the journal title;

  • the publication date; and

  • a persistent link to the official journal version.

3. Author Self-Archiving

IEPJR permits and encourages authors to deposit and share their published articles through legitimate scholarly repositories and academic platforms.

Authors may deposit the Version of Record, subject to the applicable copyright and Creative Commons license, in:

  • institutional repositories;

  • subject repositories;

  • national or disciplinary repositories;

  • university research portals;

  • funder repositories;

  • personal academic webpages; and

  • recognized scholarly networking or research information platforms where legally and technically appropriate.

Because IEPJR publishes articles under an open access license, authors are encouraged to maximize responsible dissemination of their published work.

4. Repository Deposit

Authors may deposit their articles in repositories immediately upon publication unless a specific article has separate licensing or third-party restrictions.

Repository copies should retain accurate bibliographic information and, where possible, include a link to the Version of Record on the IEPJR website.

Repository deposit does not constitute duplicate publication. The official journal publication remains the authoritative Version of Record.

5. Preservation of Metadata

IEPJR seeks to maintain accurate and persistent bibliographic metadata for all published articles.

Where technically feasible, metadata should include:

  • article title;

  • author names;

  • institutional affiliations;

  • abstract;

  • keywords;

  • publication date;

  • volume and issue;

  • article type;

  • DOI or other persistent identifier;

  • licensing information;

  • citation information; and

  • relevant funding or research-integrity information.

Metadata may be distributed to appropriate indexing, discovery, repository, and scholarly communication services to improve the visibility and discoverability of published research.

6. Digital Preservation

IEPJR seeks to use appropriate digital preservation and backup mechanisms to protect published content against:

  • accidental deletion;

  • technical failure;

  • platform migration;

  • data corruption;

  • cybersecurity incidents;

  • changes in publishing infrastructure; and

  • discontinuation of the journal's primary website.

Where possible, preservation should involve independent or trusted digital repositories and preservation services rather than relying solely on the journal's web server.

7. Long-Term Preservation and Journal Continuity

If the journal's publishing platform, website, publisher, or institutional host changes, IEPJR will make reasonable efforts to ensure that previously published articles remain accessible.

Where a journal platform is migrated, persistent identifiers and bibliographic metadata should be preserved and redirected to the appropriate new location where technically possible.

The journal's commitment to preservation applies to the scholarly record published during both current and previous publication periods.

8. Archiving of Special Issues

Articles published in Special Issues are subject to the same archiving and preservation requirements as articles published in regular issues.

Special Issue content should be preserved together with its bibliographic metadata, issue information, DOI or persistent identifiers, licensing information, and links to the relevant publication record.

9. Retractions and Corrections in Archived Content

Corrections, retractions, and Expressions of Concern form part of the scholarly record and should be preserved alongside the original publication.

A retracted article should not ordinarily be deleted from archival systems solely because it has been retracted. Instead:

  • the original article should remain identifiable;

  • its retracted status should be clearly displayed;

  • the reason for retraction should be communicated where appropriate;

  • the retraction notice should be linked to the original article; and

  • archival copies should preserve the integrity of the historical scholarly record.

Where an archived version cannot be directly updated, the journal will make reasonable efforts to ensure that the archival record links to the appropriate correction or retraction notice.

10. Third-Party Materials

Authors remain responsible for ensuring that third-party material included in an article may lawfully be deposited and redistributed under the applicable license.

Where third-party content is subject to separate copyright or licensing restrictions, the relevant restrictions should be clearly identified.

Archiving permission for the article does not automatically extend to third-party materials that are excluded from the article's Creative Commons license.

11. Deposits by Institutions and Funders

IEPJR supports compliance with legitimate institutional and funder open access requirements, provided that such requirements do not conflict with applicable copyright, privacy, confidentiality, ethical, or third-party rights.

Authors may deposit articles in repositories required by their:

  • universities;

  • research institutions;

  • funding organizations;

  • government agencies; or

  • disciplinary communities.

Authors remain responsible for complying with any additional requirements associated with research funding or institutional policies.

12. Persistent Identifiers

IEPJR supports the use of persistent identifiers to strengthen the long-term discoverability and citation of published research.

Where applicable, articles should be assigned a Digital Object Identifier (DOI) or another recognized persistent identifier.

Authors are encouraged to use persistent identifiers such as ORCID iDs to distinguish individual researchers and improve the accuracy of scholarly attribution.

13. Accessibility of Archived Content

Archived content should remain freely accessible where permitted by the applicable copyright and licensing arrangements.

IEPJR seeks to ensure that archived materials remain usable by researchers with different levels of technical and institutional access.

The journal supports the use of standard scholarly formats and metadata practices that facilitate indexing, harvesting, discovery, and long-term preservation.

14. Withdrawal and Removal of Content

Published articles are part of the permanent scholarly record and will not normally be removed from the journal platform solely at the request of an author.

Content may be removed or restricted only in exceptional circumstances, such as:

  • legal requirements;

  • serious copyright infringement;

  • threats to personal safety;

  • serious privacy violations;

  • court or regulatory orders; or

  • other circumstances in which continued public availability creates a significant and demonstrable risk.

Where content must be removed, the journal will preserve appropriate metadata and provide a transparent notice explaining the action where legally and ethically possible.

15. Responsibilities of Authors

Authors are encouraged to:

  • retain copies of the final published article;

  • deposit their work in appropriate repositories;

  • maintain accurate bibliographic information;

  • preserve the DOI and official citation;

  • respect third-party copyright restrictions; and

  • use the Version of Record when citing or linking to the official publication whenever possible.

Authors should not alter the published Version of Record in a way that could create confusion regarding the authoritative scholarly record.

16. Responsibilities of the Journal

IEPJR is responsible for making reasonable efforts to:

  • maintain the integrity of published content;

  • preserve publication metadata;

  • maintain stable article URLs and persistent identifiers where possible;

  • implement appropriate backup and preservation measures;

  • support legitimate repository deposit;

  • maintain access to the scholarly record during platform transitions; and

  • clearly document corrections, retractions, and other post-publication changes.

17. Preservation Strategy

IEPJR seeks to implement a multi-layered preservation strategy consisting of:

  1. preservation on the journal's primary publishing platform;

  2. regular internal backups;

  3. repository or institutional archiving where available;

  4. author and institutional self-archiving;

  5. preservation of persistent identifiers and metadata; and

  6. participation in recognized digital preservation services where technically and institutionally feasible.

The specific preservation services used by the journal may evolve as its publishing infrastructure develops.

18. Policy Statement

IEPJR regards digital preservation as an essential component of responsible open access publishing.

The journal is committed to ensuring that research published in the field of education policy, law, governance, and justice remains accessible, discoverable, citable, and verifiable for future generations of researchers.

Through author self-archiving, repository deposit, persistent identifiers, metadata preservation, digital backups, and appropriate long-term preservation mechanisms, IEPJR seeks to protect the continuity and integrity of its scholarly record and to support sustained international access to research from Indonesia and the Global South.