Archiving and Deposit Policy

The Indonesian Journal of Defence, Security and Strategic Studies is committed to ensuring the long-term preservation, accessibility, and integrity of its published scholarly content.

The journal recognizes that digital preservation is an essential component of responsible scholarly publishing and is committed to maintaining the availability of published articles even in the event of changes to the journal's website, publishing platform, ownership, or technical infrastructure.

1. Digital Preservation

The journal maintains appropriate digital preservation procedures for all published content, including articles, metadata, supplementary materials, and the official version of record where applicable.

Published content is retained as part of the journal's permanent scholarly record and is not routinely removed solely because an article is no longer actively promoted or because the journal's website or publishing platform changes.

2. Version of Record

The final published article constitutes the Version of Record (VoR).

The Version of Record includes the final bibliographic information, publication date, DOI or other persistent identifier where applicable, licensing information, and any subsequent corrections, expressions of concern, or retraction notices.

Authors and third parties are encouraged to cite and link to the Version of Record whenever possible.

3. Author Self-Archiving

Authors are permitted to deposit and share the published Version of Record of their articles in:

  • institutional repositories;

  • subject repositories;

  • national or governmental repositories;

  • academic or research repositories;

  • personal or institutional websites; and

  • other legitimate scholarly dissemination platforms.

No embargo period is imposed on the self-archiving of the published Version of Record.

Authors are encouraged to include the article DOI and a link to the official journal version when depositing or sharing their work.

4. Repository Deposit

The journal supports responsible repository deposit and encourages authors and institutions to preserve copies of published articles in recognized repositories.

Repository copies should retain the original bibliographic information and, where technically possible, include:

  • article title;

  • author names;

  • journal title;

  • publication year;

  • volume and issue;

  • page or article number where applicable;

  • DOI;

  • original publication URL;

  • copyright and licensing information; and

  • a statement identifying the journal's Version of Record.

5. Publisher and Journal Archiving

The journal maintains archival copies of published content as part of its editorial and publishing records.

The journal will take reasonable measures to protect published content against accidental loss, unauthorized alteration, technical failure, or disruption of the publishing platform.

Where technically and financially feasible, preservation copies may be maintained in more than one secure location or storage environment.

6. Digital Preservation Services

The journal may participate in recognized digital preservation and scholarly archiving services, including appropriate institutional, national, disciplinary, or publisher-supported preservation systems.

Where the journal adopts a specific third-party preservation service, the name and relevant details of that service will be publicly identified on the journal website.

The journal will periodically review its preservation arrangements to ensure that they remain appropriate for the long-term accessibility of published content.

7. Metadata Preservation

The journal seeks to preserve accurate bibliographic and technical metadata associated with each published article.

Metadata may include:

  • author information;

  • article title;

  • abstract;

  • keywords;

  • publication date;

  • journal volume and issue;

  • DOI;

  • licensing information;

  • citation information; and

  • relevant indexing and classification information.

The journal may distribute article metadata to recognized scholarly discovery, indexing, abstracting, repository, and citation services to improve discoverability and long-term accessibility.

8. DOI and Persistent Identification

Where DOI registration is available, each published article is assigned a Digital Object Identifier (DOI) or other appropriate persistent identifier.

The DOI is intended to provide a stable and persistent link to the article's Version of Record.

Authors should use the DOI when citing or sharing the published article.

The journal will make reasonable efforts to maintain the resolution and accuracy of DOI metadata throughout the life of the publication.

9. Open Access and Archiving

All articles published by the journal are immediately and freely accessible under the journal's Gold Open Access model.

The CC BY 4.0 licence permits authors and third parties to share and reuse published articles subject to the terms of the licence.

The journal does not impose an embargo on repository deposit or other permitted forms of scholarly sharing.

10. Long-Term Accessibility

The journal is committed to maintaining continued access to its published content for researchers, students, policymakers, practitioners, and the wider public.

If the journal changes its publishing platform, domain, publisher, or technical infrastructure, reasonable measures will be taken to preserve:

  • the published articles;

  • article metadata;

  • DOI and persistent identifiers;

  • citation information;

  • licensing information; and

  • links to corrections, retractions, or other post-publication notices.

11. Journal Discontinuation

If the journal ceases publication, the Editorial Board and publisher will make reasonable efforts to preserve access to previously published articles and their associated metadata.

Previously published articles should remain part of the permanent scholarly record and, where technically feasible, continue to be accessible through the journal archive, repositories, preservation services, or other appropriate archival arrangements.

The cessation of publication does not automatically terminate the authors' copyright or the applicable CC BY 4.0 licence.

12. Corrections and Retractions in the Archive

Corrections, expressions of concern, and retractions are treated as part of the permanent scholarly record.

The journal will not ordinarily remove a published article solely because it has been corrected or retracted.

Where an article is retracted, the original article will normally remain accessible with a clear and prominent retraction notice and appropriate metadata indicating its status.

Corrections will be linked to the affected article and maintained in the journal archive.

13. Author Responsibility

Authors are encouraged to maintain their own copies of the final accepted manuscript and published Version of Record.

Authors should also preserve relevant research data and supporting materials in accordance with applicable ethical, legal, institutional, and disciplinary requirements.

The journal's archiving policy does not replace authors' responsibility to maintain appropriate research records.

14. Sensitive and Restricted Research Materials

Because the journal publishes research concerning defence, security, military affairs, intelligence, and strategic studies, certain research materials may be subject to legal, institutional, national security, confidentiality, privacy, or contractual restrictions.

Authors must not deposit or publicly disseminate classified, restricted, confidential, personally identifiable, or otherwise protected information without appropriate authorization.

The journal may restrict or exclude supplementary materials from public archiving when necessary to comply with legal, ethical, security, or privacy requirements.

Such restrictions do not normally prevent publication of the scholarly article itself where the article can be published responsibly without disclosing protected information.

15. Preservation of Supplementary Materials

Where supplementary materials are published with an article, the journal will seek to preserve them alongside the associated article where technically and legally feasible.

Supplementary materials may include datasets, appendices, research instruments, methodological materials, code, figures, tables, or other supporting files.

Materials subject to third-party copyright, confidentiality, privacy, security, or other restrictions may be excluded from public access or preserved under restricted conditions.

16. Archiving and Copyright

Archiving and repository deposit do not transfer copyright ownership from authors to the journal or repository.

Authors retain copyright in accordance with the journal's Copyright and Licensing Policy.

The CC BY 4.0 licence permits authorized sharing and reuse of published articles subject to appropriate attribution and the terms of the licence.

17. Policy Transparency

The journal will publicly identify the preservation and archiving mechanisms that it actively uses.

The Editorial Board periodically reviews its digital preservation arrangements to ensure that they remain consistent with developments in scholarly communication, digital preservation, open access, and research integrity.

This policy should be read together with the journal's Open Access Policy, Copyright and Licensing Policy, Publication Ethics and Malpractice Statement, and Author Guidelines.